Staff Accountant
Location: New York, NY, United States
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Description
Summary:
The Staff Accountant is an integral member of the Catholic Charities Community Services (CCCS) Program Support team which provides fiscal support to the programs and administration of CCCS. The team primarily focuses on preparing contract reports that facilitate contracting, billing and collection of revenues from funding agencies.
The Staff Accountant is an integral member of the Catholic Charities Community Services (CCCS) Program Support team which provides fiscal support to the programs and administration of CCCS. The team primarily focuses on preparing contract reports that facilitate contracting, billing and collection of revenues from funding agencies.
The Staff Accountant reports to the Senior Accountant and is principally responsible for timely, accurate fiscal requirements needs (claims processing, budgeting, forecasting, reporting and allocations) for their assigned CCCS division. This position often addresses the more complex fiscal contracts and their requirements including filing of contract claims, contract budgets, modifications, compliance reports and related accounting activities.
For the first six weeks, this position will be fully in-person. After six weeks this position will follow a hybrid schedule (3 days in office, 2 days at home).
Job Duties:
- Accurately prepare and complete claims within filing deadlines set by the various funding agencies.
- Complete periodic revenue, receivable and expense reconciliations.
- Ensure integrity of financial results related to government contracts and grants, revenues, receivables, earned unbilled, and advances; and preparation of related standard journal entries.
- Monitor and follow up on outstanding receivable balances with the funding sources to maximize cash flow, which is critical to the organization.
- Set-up Activities, enter Activity Budgets and Grants Management Deliverables in Lawson, as assigned.
- Review transactions and coding; prepare journal entries.
- Preparing audit work papers, analyses and documentation.
- Preparation of managerial and financial accounting analyses/reports, budget assembly, and forecasts.
- Financial support for budgets and monthly reporting including variance reports.
- Provide recommendations for internal accounting/operating controls and efficiencies.
- Other job-related duties as assigned.
Position Type and Expected Hours of Work:
This is a full-time position. Days and hours of work are generally 9:00 AM to 5:00 PM Monday - Friday. Additional evening hours may be required to meet agency deadlines.
Qualifications:
- CPA or Bachelor Degree in Accounting and 2 years of related experience.
- Experience with government portals - (e.g. DYCD, DHS, HSS)
- Good interpersonal and communication skills - ability to relate and clearly communicate with operating management, financial staff and other departments, including professional writing style.
- Ability to analyze problems and recommendations and pay attention to detail.
- Ability to initiate projects, prioritize tasks and meet deadlines; exhibit a sense of urgency in performing work.
- Good computer skills with knowledge of Microsoft Office, Excel* and Word* required; *Ability to successfully pass eSkills test.
- Work requires a strong work ethic and exhibiting a sense of urgency in completion of tasks, willingness to work a flexible schedule and a commitment to the mission of Catholic Charities.
- Non-profit experience; familiarity with government (NYS / NYC) contracts a plus.
- Experience with Lawson Systems a plus.
Working conditions and physical demands required:
The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
- Remain in a stationary position at a workstation and use a computer at least 70% of the time
- Ability to maintain physical files and meet competing deadlines.
- Carry a laptop to offsite work locations.
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