Accounts Payable Supervisor

Summary 

The Accounts Payable Supervisor is an important member of the Controller's staff with responsibility for managing a staff of four, including the AP Coordinator, to ensure timely and accurate disbursement transaction processing and analyses for Catholic Charities Community Services (CCCS) and the entities for which it provides such services.  The Accounts Payable Supervisor operates under the guidance of the Accounts Payable Manager and must be a team player, a supervisor with good communication and computer skills, including experience with automating payments and workflow. These skills are required to effectively process transactions and meet audit requirements.

Duties and Responsibilities:

• Ensure workflow is properly prioritized and assigned to staff.
• Ensure cash disbursements are properly prepared, documented, authorized, and processed on a timely basis.
• Ensure disbursement records are properly maintained and organized, readily accessible for audit purposes.
• Oversees reports regarding Cash Flow requirements.
• Review AFPs for overall compliance with policies (appropriate authorized signer, appropriate invoice documentation, extensions and approvals and verification of receipt of goods or services).
• Interface with other departments to resolve documentation and other issues; respond to requests for information relating to status of unpaid invoices; follow-up with departmental personnel when appropriate to ensure payments are processed timely to avoid service charges.
• Audit accounts payable checks; ensure files are properly maintained and available for audit.
• Ensure compliance with all legal requirements.
• Verify the accuracy and completeness of documentation for check signature.
• Assist in compliance audits of government contract spending, assessment and implementation of automation of payments and workflow, and annual financial audits for multiple corporate entities.
• Work closely with program management to ensure prioritization of emergency client assistance payments.
• Other job-related duties and special projects as assigned.

Pay:  $75,000 to 85,000 per year

Position Type and expected hours of work:

This is a full-time position. Days and hours of work are generally 9:00 AM to 5:00 PM Monday - Friday. Additional weekend and evening hours may be required to meet agency deadlines.

Qualifications:

• College Degree (Bachelors preferred)
• 5 -7 years' experience (5 years, Accounts Payable and Supervisory experience preferred).
• Strong organizational and problem-solving skills.
• Proven experience supervising staff and managing processes.
• Good interpersonal skills exhibited by the ability to communicate clearly with staff, management, and other departments in a professional manner (both written & verbal).
• Good Excel and Word skills (Lawson Software experience a plus).
• Ability to work as part of a team and manage the department in the absence of Accounts Payable Manager.
• Willingness to work a flexible schedule, including evenings and occasional weekends.
• Commitment to the mission of Catholic Charities.

Working Conditions and physical demands required:

• Remain in a stationary position at a workstation and use a computer at least 70% of the time.
• Ability to carry work papers and a laptop to various locations.
• Meet competing deadlines.