Administrative Assistant

Description

• Work closely with the Youth Employment Programs Director in the coordination of program operations, administrative tasks, and assisting with various projects throughout the year.
• Handle the Director’s Outlook Calendar to schedule internal and external meetings.
• Receive and manage incoming calls, arrange conference calls, etc.
• Track and maintain expenditures for Director and Youth Employment Programs activities in coordination with fiscal team;
• Process all invoices for payment through the check request process according to the fiscal guidelines
• Reconcile and submit personal expenses reports for Director and Youth Employment Programs team members;
• Maintain filing system of department paperwork and relevant program documentation;
• Maintain, distribute and keep track of all program metro cards, gift cards, petty cash, etc.
• Work closely with Youth Employment Programs team to ensure program data, lists, and information is current;
• Assist with all contract, foundation, and funding program reports, statistics, data, etc.
• Coordinate orders for office, program supplies and equipment;
• Maintain equipment and other relevant inventory list or assist with up-keep of systems;
• Coordinate with IT and/or Database Manager on program/staff equipment repairs or upgrades;
• Assist with preparations (materials, refreshments, etc.) for program meetings and events as directed
• Additional job-related duties and projects as assigned.

• HS Diploma/GED; Some college credit/courses, a plus,
• Minimum of three (3) years’ related office experience.
• Bilingual, English/Spanish a plus
• Excellent interpersonal, communication and organizational skills
• Ability to be a team player, work independently and with diverse groups of people
• Ability to participate in community service initiatives if needed
• Computer literate.