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Administrative Assistant

Location: Bronx, NY, United States
Job Type: full-time
Date Posted:
Salary Range: 19 - 22 USD Hourly

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Description

 Responsibilities:   
  •  Work closely with the Program Director to assist in all administrative and clerical matters  
  •  Responsible for monitoring and submitting staff attendance sheets  
  •  Answer incoming phone calls and direct them to the appropriate party  
  •  Maintain and update participants’ files for the Program  
  •  Support the summer program  
  •  Ensure the cleanliness and orderliness the office  
  •  Responsible for office supply orders  
  •  Printing and distributing attendance sheets for programs/activities  
  •  Entering attendance for programs/activities, staff information, and participant data into              database  
  •  Processing distribution and data entry of enrollment and other programmatic documents  
  •  Organizing and maintenance of collected attendance sheets, enrollment forms, and other          program documents  
  •  Process and track invoices and Approval For Payment (AFP) forms on Cognizant               and Chrome River  
  •    Other duties may be assigned.  

Salary: $19.00 per hour - $22.00 per hour, this is a non-exempt hourly position based on a 35 hours work week or $34,580-$40,040 annually.


Qualifications: 

  •    High School Diploma/GED; Bachelor’s Degree a plus.    
  •  Bilingual (English/Spanish) a plus.  
  •  Good communications and organizational skills.  
  •  Microsoft Office proficient.  

Position Type and Expected Hours of Work:  
This is a full-time position. Days and hours of work are 35 hours Monday – Saturday,                          1:00 pm - 9:00 pm. Saturday is a flexible day according to the program needs. 

Working conditions and physical demands required:  

  • The demands described here are representative of those that must be met by an employee to successfullperform the essential functions of this job.  
  • Ability to work with the public and/or youth.  
  • Remain in a stationary position at a work station and use a computer at least 70% of the time.  
  • Ambulate when monitoring, or engaging in, activities.  
Catholic Charities and Catholic Charities Community Services is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristics protected by law.
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