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Assistant Controller

Location: New York, NY, United States
Job Type: full-time
Date Posted:
Salary Range: 140000.00 - 150000.00 USD Annually

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The Assistant Controller is responsible to provide leadership and assist in the coordination of the daily accounting activities of Catholic Charities Community Services (CCCS) and the entities for which it provides accounting services.
The Assistant Controller is responsible for "corporate" financial reporting and supervising the maintenance and analysis of the underlying general ledgers. This includes ensuring transactions are properly authorized, recorded in the general ledger and analyzed; interim and final financials statements / footnotes prepared on a timely accurate basis, coordinating each entity's annual audit and recommending improvements to processing, internal controls and  reporting.
Duties and Responsibilities:
Working close with the Controller to manage staff and/or undertake as original work to successfully discharge the following responsibilities:
1.  Planning - Prepare the monthly/ audit financial calendars of key financial reporting and compliance dates in coordination with senior finance and operational staff. 
2.  Audits - ensure the timely accurate completion of annual independent corporate audits:
  • Audit planning timetable / schedule requests.
  • Preparation, quality control and actual submission of documentation including general ledger material and analysis; Assist auditors in completing audit; respond to audit queries and timely bring issues to management's attention.
  • Prepare / assist with financial statements, footnotes, responses to Observations and Recommendations, IRS Form 990 and assist fiscal program support with Single Audit and contract audits.

3.  Financial reporting; supporting the production of the monthly financial reports and governance presentations. 

4.  General Ledger 

  • Supervise monthly and annual closes of general ledgers: review and maintain the integrity of the general ledger, complete monthly, quarterly and year-end account analyses, prepare, review and approve journal entries.
  • Recommend accounting treatment for transactions and improving accuracy and timeliness of financial information and other operating efficiencies.

5.  Transactional processing 

  • Review checks prior to disbursement, on a sample basis in accordance with policy, to consider the appropriateness of the check and supporting documentation
  • Support Payroll i.e. Payroll pay packet reviews and Account Payable i.e. authorize vendor check printing, as necessary.

6.  Cash management 

  • Supervise Treasury activities to ensure integrity of controls and timely and accurate completion of reconciliations
  • Cash management; recommend bank-to-bank transfer requirements to the Controller
  • Implement Treasury and Other banking platform solutions as directed

7.  Other responsibilities 

  • Supervise and develop accounting staff skills and abilities on-site and remotely
  • Develop new accounting software reports to facilitate financial reporting / inquires
  • Maintain, identify opportunities for improving and update Financial Systems, Accounting Policies & Procedure Manual and Accounting / Business Practice Manuals (for transactional processing)
  • Maintain fiscal control documents i.e. AFP / Corporate / Bank authorizations
  • Ad hoc assignments / analyses / special projects requested by senior management

Pay:  $140,000 - 150,000 per year

Position Type and expected hours of work:

  • This is a full-time position. Days and hours of work are generally 9:00 AM to 5:00 PM Monday  -  Friday.   Additional  weekend  and evening hours  may be required  to meet agency deadlines. 

Working Conditions and physical demands required:

  • Remain in a stationary position at a workstation; use a computer at least 70% of the time. 
  • Meet competing deadlines 

Significant  Working relationships:

  • Operating and corporate departments; Catholic Charities Chief Financial Officer, Archdiocesan departments including Data Center, Development Office, Human Resources and  Insurance.  Outside service providers especially banks and auditors.


Education and/or experience  required:
  • Bachelors or  Masters in Accounting
  • 7+ years relevant experience including 4 years in mid- level accounting positions with multiple staff supervision.

Skills, Licenses and/or competencies required:

  • Strong    Generally   Accepted   Accounting   Principles   (preferably    including   non-profit accounting), general  ledger analysis, financial  reporting and  supervision
  • Professional abilities to pay attention to detail, analyze financial data, solve financial problems, develop and implement solutions and write procedures. Ability to initiate projects, prioritizes and complete tasks on a timely basis with minimal supervision in a fast-paced environment. 
  • Good professional written and verbal interpersonal and communication skills - ability to relate and clearly communicate with operating management, financial staff and other departments. 
  • Good skills in Excel, Word and enterprise-wide accounting applications 
  • Strong work ethic exhibiting a sense of urgency in completion of tasks, willingness to work a flexible schedule, including evenings and occasional weekend work 
  • Commitment to the mission of Catholic Charities. 

Considered  A Plus

  • CPA and / or MBA preferred 
  • Non-profit (financial  or audit) experience
  • Lawson Financial Systems, Chrome River E-Expense and other electronic workflow experience