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Migration Assistant

Location: Newburgh, NY, United States
Job Type: full-time
Date Posted:
Salary Range: 50000.00 - 55000.00 USD Annually

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Description

Summary: Provides administrative assistance to CCCS Immigration Legal Services staff in the Lower Hudson Valley.
 
Essential Duties and Responsibilities include the following. Other duties may be assigned.
 
Reception: 
  • Receiving/greeting the public and clients at the front desk; answering the phones. Assessing nature of walk-in inquiries and referring to appropriate staff for further action. 
  • Providing information to the public on office services (including intake/consultation days, the Immigration Hotlines, and parish outreach). 
  • Answering and routing telephone calls. 
  • Scheduling, confirming, and canceling appointments for legal services staff.
  • Assisting the Program and Volunteer Coordinators with the coordination of volunteers. 
Administrative responsibilities: 
  • Reviewing and sorting incoming mail for all staff; preparing outgoing mail; identifying correspondence that requires immediate attention and bringing it to the attention of appropriate staff members. 
  • Using the client management database (LawLogix) to register, maintain, and update client records and to record deadlines and all correspondence received for or from clients. 
  • Using LLX to process fee waiver requests. 
  • Data entry in other databases, as required by various contracts. 
  • Processing program forms, including office intake forms and ONA forms. 
  • Sorting and filing correspondence in client files. 
  • Retrieving and returning files to cabinets. 
  • Ensuring client files are labeled and organized in the main cabinets. 
  • Faxing and photocopying documents. 
  • Organizing and distributing office supplies; ensuring that printers have paper and are functional; monitoring incoming faxes and distributing them as appropriate. 
  • Assisting the Director of Operations, Special Projects Attorney and Program and Volunteer Coordinators on special projects. 
  • Providing clerical support  including filing, photocopying, and mailing – to several migration counselors/attorneys. 
  • Other clerical duties as assigned.  

 

Position Type and Expected Hours of Work:

This is a full-time position 9:00 AM to 5 PM, Monday - Friday. Additional hours may be required. CCCS currently operates on a hybrid schedule that requires 3 days in office and 2 days remote.

Working conditions and physical demands required:
The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
  • Remain stationary at a work station and in meetings, and use a computer at least 75% of the time. 
  • Bend, stretch and use short ladder in order to file. 
  • Willing and able to travel in Rockland, Duchess and Orange counties and to and from New York City. 
This is a non-exempt, hourly position. The hourly pay range is $27.47 to $30.22 based on a 35-hour work week ($50,000.00 to $55,000.00 per year).
Qualifications:
  • Associate degree or High school degree with relevant experience.
  • Bilingual in English and Spanish.
  • Valid Driver’s License and willingness to travel throughout the Archdiocese.
  • Comfort using technology and inputting data.
  • Highly motivated and self-starter.
  • Good communication and analytical skills.
  • Good interpersonal skills.
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